Meeting plans, member records, and follow-up in one place
Run the club.
Not the chaos.
Toastie.io puts meeting plans, role confirmations, guest follow-up, member records, voting, recognition, events, and the club website in one shared system. Officers can see what needs attention without rebuilding the picture from spreadsheets, inboxes, and group chats. Members get clearer information and more time to participate.
No payment is required to apply. Pilot access is limited and subject to availability.
- Built for volunteer-led clubs
- Covers the work before, during, and after meetings
- Built as an independent club platform
Tuesday Leadership ClubOfficer workspace
84%ready
Sample dashboard
Club health
Open roles, guest follow-up, participation, and unfinished officer work in one view.
Upcoming item
THU16
Executive planning meetingThursday, 6:30 PM
Activity stream
- Jordan accepted the evaluator role
- Priya completed member onboarding
- Four guests reserved the next meeting
- Two certificates are ready for approval
Fictional sample interface records. Values shown are product demonstrations, not customer results.
The hidden workload
The work behind the meeting has become a meeting of its own.
Meeting dates live in one calendar. Attendance sits in a spreadsheet. Votes happen in a group chat. Certificates are buried in a shared folder. Guest follow-up depends on whoever remembers.
When those records are split across tools and personal accounts, officers repeat work, roles stay open, guests wait for a reply, and the next officer inherits an incomplete picture.
01
Too many tools, not enough visibility
Officers open spreadsheets, message threads, forms, calendars, shared drives, and personal accounts just to work out what is ready and what is missing.
02
Every officer starts over
A new officer often inherits folders, passwords, open tasks, and partial instructions. The decisions behind the process are rarely recorded in the same place.
03
Guests disappear after the first visit
A guest can book, attend, ask about membership, and still receive no reply because the next action was never assigned or recorded.
04
Recognition arrives too late
A first role, membership milestone, mentoring contribution, or volunteer shift is easy to miss when recognition depends on someone rebuilding the history later.
05
Meetings depend on reminders
Open roles, changed agendas, and buried meeting links send the same officers back through private messages before every meeting.
06
The public page feels abandoned
An old schedule, missing event, or broken contact form can make a visitor question whether the club is still active.
People join to attend meetings, practise, contribute, and lead. Officers should not spend that time reconstructing records and chasing confirmations.
Keep the record connected
Keep meetings, members, and the public club record in one place.
Toastie.io connects the steps clubs usually manage separately. A visitor books a meeting, officers prepare the welcome, attendance is recorded, follow-up is assigned, onboarding begins, roles are filled, and recognition stays with the member record.
The platform keeps the record and follow-up around the meeting. The club still owns the relationships, decisions, and experience.
Know what is missing before meeting day
See open roles, missing confirmations, guest notes, and officer tasks before they become last-minute messages.
Give members one place to prepare
Members can find the meeting details, their role, preparation notes, activities, feedback, and recognition without searching several channels.
Hand over records, not guesswork
Incoming officers receive the decisions, responsibilities, records, and unfinished work from the previous term.
What Toastie.io manages
The operating system behind a well-run club
The labels below separate the workflows pilot clubs may use now from the capabilities still being built. Pilot access may begin with meeting planning, guest booking, the officer workspace, or a public club page, depending on the club and pilot stage.
Showing 10 capabilities.
Available in pilot
Club Command Centre
See the next meeting, open roles, guests awaiting follow-up, officer tasks, recognition requests, and upcoming events without opening several separate tools.
- Priority alerts
- Meeting readiness
- Officer responsibilities
- Upcoming decisions
- Engagement overview
Available in pilot
Meeting Planning and Scheduling
Create recurring meetings, build the agenda, assign roles, collect confirmations, and keep the link, location, and activity plan attached to the same meeting record.
- Recurring schedules
- Role templates
- Agenda builder
- Confirmation status
- Meeting links and locations
Coming soon
Roles, Rules, and Voting
Record who can hold a role, run elections or polls, capture motions, and keep the result with the club’s decision history.
- Role eligibility
- Elections
- Motions
- Anonymous or named voting
- Decision records
Available in pilot
Guest Booking and Follow-up
Give visitors a clear booking form, share the meeting details, mark attendance, assign follow-up, and record membership interest.
- Guest booking
- Attendance status
- Welcome messages
- Follow-up reminders
- Membership interest
Coming soon
Member Onboarding
Give new members one checklist for orientation, required documents, role preferences, acknowledgements, and first-meeting preparation.
- Onboarding checklists
- Orientation materials
- Role preferences
- Required acknowledgements
- Progress visibility
Coming soon
Recognition and Certification
Record milestones and service, prepare certificates or digital acknowledgements, route them for approval, and keep the result with the member record.
- Milestone tracking
- Certificate generation
- Digital recognition
- Approval workflows
- Achievement history
Coming soon
Interactive Meeting Tools
Open prompts, random selectors, timers, quick polls, evaluations, and tabletop activities from the meeting workspace.
- Prompt libraries
- Random selectors
- Timers
- Quick polls
- Feedback tools
Available in pilot
Branded Club Website
Publish a club page using the club’s name, logo, colours, meeting details, events, articles, and guest booking. Officers update it from the same workspace used to run the club.
- Club logo
- Club colours
- Meeting information
- Guest booking
- Custom domain options
Coming soon
Events, Blog, and Public Calendar
Publish meetings, workshops, announcements, articles, member stories, and calendar changes without updating a separate website.
- Event publishing
- Article editor
- Public calendar
- Featured content
- Automatic landing-page updates
Coming soon
Club Health and Officer Dashboard
Review role coverage, attendance, guest activity, onboarding, recognition, participation, and meeting readiness in one officer view.
- Club health snapshot
- Participation trends
- Follow-up status
- Meeting readiness
- Continuity indicators
Availability can vary by club and pilot stage. Before activation, the club will receive a clear list of the workflows included in its pilot access.
Keep the context from first visit to first leadership role
From prospect to podium
A visitor should not become a new record in every tool they touch. Toastie.io keeps the same context from booking and attendance through follow-up, onboarding, participation, recognition, and officer handover.
1
Discover
The club page shows when and where the club meets, what a visitor can expect, and which event is coming next.
2
Book a visit
The guest shares the details officers need for the visit without completing a full membership form.
3
Be welcomed
Officers see who is coming, what the guest is interested in, and who is responsible for the welcome.
4
Receive follow-up
The next action is assigned and recorded instead of being left in one officer’s inbox.
5
Join
The new member receives one checklist for orientation, documents, expectations, and first roles.
6
Participate
Members can find upcoming meetings, open roles, preparation notes, and activities before the meeting.
7
Be recognized
Milestones and service are recorded when they happen and routed to the right officer for approval.
8
Lead
Incoming officers receive the decisions, records, responsibilities, and open work from the previous term.
The same record follows a person from first visit to active member and, eventually, club officer. The club keeps its history without asking each new leadership team to rebuild it.
A public page officers can keep current
Show visitors when you meet, what happens there, and how to attend.
The public page pulls meeting details, events, articles, and guest booking from the officer workspace. A schedule change can be updated once instead of corrected across several pages and posts.
- Add the club name and logo
- Choose approved club colours
- Publish meeting dates and locations
- Add online meeting information
- Display upcoming events
- Publish articles and club updates
- Add member stories
- Collect guest bookings
- Connect social channels
- Use a Toastie.io subdomain
- Prepare for custom domain connection
- Update public content from the officer dashboard
tuesdayleaders.toastie.iotuesdayleaders.org Coming soon
tuesdayleaders.toastie.io
Sample club pageTuesday LeadersSample club page
Practise speaking. Try a meeting role. Meet people who are learning too.
Meet Tuesdays at 7:00 PM. Reserve a visit and receive the location details.
Reserve a VisitNext meetingTuesday, 7:00 PM
Upcoming eventLeadership Planning Workshop
Latest articlePrepare a useful guest welcome in ten minutes
Fictional interface demonstration. This preview does not represent an existing club.
An officer view of what needs attention
See open roles, overdue follow-up, and unfinished work before meeting day.
Club health is not a score for judging volunteers. It is a shared view of missing roles, overdue guest follow-up, stalled onboarding, unapproved recognition, and tasks with no owner.
A useful dashboard answers one question: what needs attention now?
Sample officer dashboard
Fictional product data
Coming soonFictional product data
Membership trend
Text equivalent: the fictional sample rises from 21 to 27 members across six periods.
Upcoming role coverage
Next meeting11 of 14
Following meeting7 of 14
Workshop5 of 8
Text equivalent: the next meeting has the strongest role coverage.
Guest follow-up
- Due today3
- Awaiting reply4
- Ready to join2
Officer tasks
- High priority2
- Due this week8
- Completed14
Meeting readiness
84%
Fictional sample score based on role coverage, agenda status, guest welcome, and follow-up work.
The officer view can include membership, attendance, role coverage, guest follow-up, onboarding, recognition, events, tasks, meeting readiness, and Coffee on Me balance.
Before, during, and after the meeting
Keep the agenda, roles, decisions, and follow-up in the same meeting record.
Before the meeting
- Publish the agenda
- Assign roles
- Collect confirmations
- Share meeting details
- Prepare activities
- See missing coverage
During the meeting
- Open the meeting hub
- Use timers and prompts
- Run polls or voting
- Collect evaluations
- Record attendance
- Capture decisions
After the meeting
- Prepare recognition
- Follow up with guests
- Save decisions
- Assign action items
- Publish highlights
- Prepare the next meeting
Technology should not become another role to manage. Toastie.io keeps the coordination around the meeting in one place so the room can focus on the meeting itself.
Record the contribution while it is fresh
Approve recognition before the moment passes.
Some members speak. Others mentor, greet guests, organize events, or take the roles that keep the meeting moving. Toastie.io records those contributions, routes recognition for approval, and keeps the result with the member history.
Recognition criteria, certificate wording, and issuing permissions are controlled by each club. Toastie.io does not independently verify professional qualifications or regulated credentials.
Coming soon
First meeting role completed
Record the member’s first completed role and send it to the appropriate officer for approval.
Sample recognitionComing soon
Club service recognition
Record service such as organizing, mentoring, welcoming guests, or supporting an event.
Sample certificate workflowComing soon
Leadership contribution
Keep club-approved milestones, service, and leadership contributions with the member record.
Sample achievement historyA simple way to support the meeting
Put the next coffee on you.
Coffee on Me gives members, guests, and supporters a simple way to contribute toward refreshments and small meeting costs selected by the club.
The current experience is an interactive prototype. It demonstrates the contribution flow but does not request payment information, collect money, or process a charge.
Interactive prototype
Contributions are voluntary. Payment availability, processing terms, refunds, tax treatment, and club eligibility may vary. Clubs must not describe contributions as charitable donations unless legally authorized to do so.
Give the club a simple way to thank the people who prepare the room and welcome guests.
Contribute toward supplies or another cost the club has clearly identified.
Mark a contribution or achievement by supporting the next club meeting.
Help officers fund a practical club need that has been described in advance.
Planned AI tools, with human review
Draft the notes, then let an officer decide what is saved.
Planned tools may turn approved meeting information into a first draft of minutes, a decision summary, possible action items, or a follow-up message.
Nothing should be saved, issued, or sent until an authorized officer reviews it.
Meeting-minute drafts
Turn approved agenda notes and recorded decisions into a structured first draft for review.
Decision summaries
Place motions, outcomes, and key discussion points into a reviewable summary.
Action-item assistance
Suggest possible owners and follow-up dates, then leave the assignment to an officer.
Communication support
Prepare a draft follow-up email, meeting recap, or public update for human editing.
Roadmap feature. AI-generated content may be inaccurate and must be reviewed by an authorized person before it is saved, issued, or shared.
Articles and events from the same officer workspace
Update the public page without maintaining a second website.
Officers can publish an article, announce an event, change the public calendar, or add a member story from the same workspace used to manage meetings and records.
Sample contentClub Operations
Five signs your meeting system depends on one person
A practical way to document ownership, open work, and recurring tasks before the next officer term.
Read the articleGuest Experience
How to make a guest feel welcome in the first ten minutes
What to prepare before the guest arrives, who should greet them, and what follow-up should happen next.
Read the guest welcome articleUpcoming Event
Club Leadership Planning Workshop
A sample event for officers reviewing responsibilities, records, and priorities for the next term.
View the eventLimited free pilot
Test the workflows your club is already struggling to manage.
Toastie.io is inviting a limited number of clubs to test meeting planning, guest follow-up, officer visibility, and public-page workflows. Selected clubs will use the product in real club work and explain what is useful, unclear, or missing.
- Access to selected pilot workflows
- Meeting and member records included in the pilot
- A branded public-page preview
- Setup guidance when available
- Feedback sessions with the product team
- Clear notice before new features are enabled
Pilot access is offered for evaluation. Features, limits, support, duration, and availability may change. Selected clubs will receive the applicable pilot terms before activation.
Pilot FAQ
Questions clubs ask before joining the pilot
No. Toastie.io is an independent club operations platform for public-speaking, professional, community, student, hobby, gaming, governance, and other member-led groups. It does not belong to one club or parent organization.
Toastie.io is in early access. A limited number of clubs may be invited into the free pilot, and each club will receive a clear list of the workflows available to it.
Applying is free. Before activation, selected clubs will receive the pilot duration, included workflows, usage limits, support details, and any future pricing or transition terms.
Club pages can use the club’s name, logo, colours, meeting information, and a Toastie.io subdomain. Custom-domain availability depends on the pilot stage and the club’s technical setup.
No. Toastie.io manages the agenda, roles, guest information, records, and follow-up around the meeting. Members and officers still run the meeting and make the club’s decisions.
AI-assisted minutes, decision summaries, possible action items, and follow-up drafts are roadmap features. They are not generally available and any generated content will require review by an authorized person.
Authorized clubs may use Toastie.io to prepare their own certificates, acknowledgements, and recognition. Toastie.io does not grant professional licences, regulated credentials, or accreditation.
Application information is used to review the pilot request, contact the applicant, and administer possible early access. Do not submit passwords, payment details, government identification, health information, member lists, or information about children.
No. Toastie.io is independent and is not affiliated with, endorsed by, or sponsored by Toastmasters International or any other organization unless that relationship is stated explicitly.
Give your officers their time back.
Put meeting plans, role confirmations, guest follow-up, and officer handover in one shared system. Members can spend their time preparing, participating, and leading.
Tell us which workflow is breaking down first. Selected clubs will receive the next steps and pilot terms by email.
